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GS Handbook 16-17 August 2016 I Graduate School 2016-2017 HANDBOOK for Graduate Students Every effort has been made to ensure the accuracy of the information presented in this handbook. It is intended as a resource guide for graduate students. The Graduate Catalog is the official University of Florida (UF) publication for graduate policies and procedures and will take precedence if there are any discrepancies between the two publications. The University of Florida is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award Bachelor’s, Master’s, Specialist, Engineer*, Doctoral, and Professional degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of the University of Florida. The University of Florida is committed to diversity and creating a community that reflects the rich racial, cultural and ethnic diversity of the state and nation. No challenge that exists in higher education has greater importance than the challenge of enrolling students and hiring faculty and staff who are members of our country’s diverse groups. This pluralism enriches the university community, offers robust academic dialogues and contributes to better teaching and research. The University and its components benefit from the richness of a multicultural student body, faculty and staff who can learn from and support one another. Such diversity will empower and inspire respect and understanding among us. Importantly, the University does not tolerate the actions of anyone who violates the rights of another person. For more information regarding UF's commitment to equity and diversity, visit The Office of Institutional Equity & Diversity's website at http://www.hr.ufl.edu/eeo/default.htm. Also, more information is available to you at the UF Graduate School website at http://graduateschool.ufl.edu. *Refer to the 2016-2017 Graduate School Catalog GS Handbook 16-17 August 2016 II TABLE OF CONTENTS THE GRADUATE SCHOOL..................................................................................................... 5 Vision, Mission, Values.................................................................................................. 5 Dean’s Welcome ............................................................................................................. 6 About the Graduate School ............................................................................................. 7 Graduate School Website & Contacts............................................................................. 8 ACADEMIC CALENDAR 2016-2017 ..................................................................................... 10 Fall 2016 Calendar ........................................................................................................ 10 Spring 2017 Calendar.................................................................................................... 12 Summer 2017 Calendar................................................................................................. 15 ACADEMIC UNIT MEETINGS PARTICIPATION............................................................... 20 ADD OR CHANGE A DEGREE PROGRAM ........................................................................ 20 ADVANCED DEGREES.......................................................................................................... 20 Administration of a Program of Study........................................................................... 20 Composition of a Supervisory Committee..................................................................... 20 Examinations................................................................................................................. 21 General Requirements................................................................................................... 23 Responsibilities of the Supervisory Committee ............................................................ 23 Master’s Degree.................................................................................................. 24 Specialist in Education ....................................................................................... 24 Doctoral Degree ................................................................................................. 24 Selecting an Adviser............................................................................................ 25 Thesis and Dissertation....................................................................................... 26 ATTENDANCE POLICIES ..................................................................................................... 30 DEGREE AWARD DATE ....................................................................................................... 30 FLORIDA RESIDENCY .......................................................................................................... 30 FUNDING FOR GRADUATE STUDY................................................................................... 31 GraduateAssistants........................................................................................................ 31 Tuition Payments........................................................................................................... 33 GRADINGSYSTEM................................................................................................................ 33 Grade Point Averages.................................................................................................... 33 GS Handbook 16-17 August 2016 III Grade Points.................................................................................................................. 34 Grades............................................................................................................................ 34 Repeating Courses......................................................................................................... 35 Registration Adjustment â€" Drop/Add............................................................................ 35 Unsatisfactory Scholarship............................................................................................ 36 GRADUATE COURSES AND CREDIT ................................................................................. 36 GRADUATION PREPARATION............................................................................................ 37 GRIEVANCE PROCEDURE FOR ACADEMIC PROBLEMS............................................... 37 INSTRUCTIONAL FEES ........................................................................................................ 39 INTEGRITY.............................................................................................................................. 39 PETITIONS............................................................................................................................... 39 READMISSION........................................................................................................................ 40 REGISTRATION PROCEDURES........................................................................................... 40 REGISTRATION REQUIREMENTS...................................................................................... 41 RESEARCH INVOLVING HUMAN OR ANIMAL SUBJECTS ........................................... 41 RESOURCES............................................................................................................................ 42 Career Services.............................................................................................................. 42 Computer Support ......................................................................................................... 42 Counseling and Wellness Center................................................................................... 43 Directory........................................................................................................................ 43 Disability Resource Center............................................................................................ 44 Editorial Office.............................................................................................................. 44 English Skills for International Students....................................................................... 44 Gatorlink........................................................................................................................ 45 Graduate Information Management System (GIMS):................................................... 45 Graduate Student Council.............................................................................................. 46 Graduate Assistants United ........................................................................................... 46 International Center (UFIC) .......................................................................................... 46 Libraries......................................................................................................................... 47 Minority Programs......................................................................................................... 47 ONE.UF......................................................................................................................... 48 Speech and Hearing Clinic............................................................................................ 48 GS Handbook 16-17 August 2016 IV Student Government...................................................................................................... 48 Student Groups.............................................................................................................. 49 Student Health Care Center........................................................................................... 49 Student Records............................................................................................................. 49 Teaching Assistants....................................................................................................... 50 RESTRICTION ON RELEASE OF DISSERTATIONS .......................................................... 50 SEXUALHARASSMENT ....................................................................................................... 50 STUDENT FILES..................................................................................................................... 51 GS Handbook 16-17 August 2016 5 THE GRADUATE SCHOOL Vision, Mission, Values VISION Excellence in all aspects of graduate education at the University of Florida MISSION The UF Graduate School is committed to providing services to the campus community that maintain integrity and excellence in graduate education through clear and consistent policies, high standards, efficient procedures and direct student support. We seek to support all graduate students, faculty, and staff by fostering relationships, increasing communications and collaborations, and delivering comprehensive research and data resources to inform graduate education. The Graduate School: • Provides opportunities through funding support, professional development activities, support for student groups, awards, and fellowships to enhance recruitment, further retention, and doctoral degree completion; • Partners with academic units in providing underrepresented minority and international outreach and support in recruiting potential students; • Promotes efficiency and effectiveness in graduate education, so UF graduate students can achieve their educational and professional potential and make contributions to the university, the state, the nation and the world. VALUES • Excellence in graduate education • Recruitment and graduation of outstanding students • Ethical conduct in graduate studies and research • Diversity among students, faculty, and staff • Communication and collaboration throughout the graduate community • Graduate student professional development • Preservation of academic standards • Maintaining accurate data and records GS Handbook 16-17 August 2016 6 Dean’s Welcome Fall 2016 Dear Graduate Students: On behalf of the Graduate School, I extend a warm welcome to you as a new or returning graduate student for this academic year at the University of Florida. As the best and brightest, you have the opportunity through your academic and research studies to strengthen the economic and social welfare of Florida, the nation, and the world. The dynamic partnership between experienced faculty and enthusiastic and curious graduate students generates creativity, excitement, and innovation. Along with the Graduate Catalog, one of the most important documents to keep readily available is this Graduate Student Handbook. This handbook is intended to assist you by providing helpful information and reference material in a useful format. Please take the time to read through the table of contents and become familiar with the topics that are covered. I wish you enjoyable and successful years on this campus as a Gator Graduate Student. Henry T. Frierson, Ph.D. Associate Vice President and Dean of the Graduate School GS Handbook 16-17 August 2016 7 About the Graduate School Since 1964, overall responsibility for graduate education at the University of Florida has been officially vested in the Graduate School, as specified in Article VI, Section 6 of the University of Florida Constitution. In 2007, the Graduate School became a unit in the Office of the Provost. Henry T. Frierson was named Dean of the Graduate School and Associate Vice President of the University. He is assisted by the Senior Associate Dean, R. Paul Duncan, and the Assistant Dean for Administration, Rhonda S. Moraca. The Graduate School is organized into the following units Administration, Data Management, Editorial, Graduate Records, and the Division of Graduate Student Affairs (DGSA), which contains the Graduate Minority Programs (OGMP), Graduate International Outreach (OGIO), and Graduate Professional Development (OGPD). Visit the Graduate School’s website at www.graduateschool.ufl.edu for more information about the Graduate School at the University of Florida. The Graduate School is responsible for oversight of minimum general standards of graduate work at the University and for coordinating the graduate programs of the various colleges and divisions of the University. General policies and standards of the Graduate School are established by the Graduate Faculty through the Graduate Council. The Graduate Council, chaired by the Dean of the Graduate School, reviews and approves academic programs, petitions, and policy related to graduate study and associated research. A graduate student is elected each year by the Graduate Student Council to serve a two-year term on the Graduate Council, serving the first year as a nonvoting alternate member, attending and participating in meetings, and the second year as a voting member. To be eligible for this appointment, a student must be enrolled in a doctoral program. Members of the Graduate Council are found at http://graduateschool.ufl.edu/faculty-- staff/resources/graduate-council/members/. The University of Florida has a decentralized model for Graduate Education. Responsibility for detailed operation of graduate programs is vested in individual colleges, schools, divisions, and academic units. In most colleges, an associate dean or other administrator is directly responsible for graduate studies in that college. GS Handbook 16-17 August 2016 8 Graduate School Website & Contacts http://graduateschool.ufl.edu The Graduate School website contains information about important deadlines, checklists, grants and fellowships, workshops, and other items relevant to graduate education. Students will be held responsible for procedures, and deadlines that are published through this website. ADMINISTRATION Telephone: 392-6622, Email: gradschool@ufl.edu Henry T. Frierson, Ph.D. Associate Vice President and Dean R. Paul Duncan, Ph.D. Senior Associate Dean Gann Enholm Associate Director, Graduate Research and Special Projects Rhonda S. Moraca, Ph.D. Assistant Dean for Administration Stephanie Nielsen Associate Director, Accounting DATA MANAGEMENT Telephone: 392-6623, Email: graddata@ufl.edu Jenn Hubbs Associate Director, Data Management DIVISION OF GRADUATE STUDENT AFFAIRS Telephone: 392-6444, Email: ogmp@ufl.edu OFFICE OF GRADUATE INTERNATIONAL OUTREACH Emilia Hodge, Ph.D. Graduate Education Outreach Director Matthew Mitterko, M.A. Associate Director, Graduate International Outreach OFFICE OF GRADUATE MINORITY PROGRAMS Tyisha Hathorn, Ph.D. 392-6444 Director, Graduate Minority Programs GS Handbook 16-17 August 2016 9 OFFICE OF GRADUATE PROFESSIONAL DEVELOPMENT Bradley Osborn Academic Assistant, Professional Development EDITORIAL OFFICE Telephone: 392-1282, Email: gradedit@aa.ufl.edu Stacy Wallace Assistant Director, Editorial Office GRADUATE RECORDS Telephone: 392-4643, Email: gradschool@ufl.edu Patricia Van Wert Assistant Director, Graduate Degree Certification GS Handbook 16-17 August 2016 10 ACADEMIC CALENDAR 2016-2017 Fall 2016 Calendar August 5, Friday, 5:00 p.m. Deadline for requesting transfer of credit (for fall degree candidates) August 19, Friday, 5:00 p.m. Registration deadline Last day for thesis and dissertation students to clear prior to the fall semester with the Graduate School Editorial Office. See http://graduateschool.ufl.edu/editorial/deadlines for more information. August 22, Monday Classes start. Drop/add starts. Late registration starts (late fee assessed after 5:00 p.m. on 8/19/16). August 26, Friday, 11:59 p.m. Drop/add ends. Late Registration ends (late fee assessed). Deadline to withdraw with no fee liability September 2, Friday, 3:30 p.m. Fee payment deadline September 2, Friday, 5:00 p.m. Residency reclassification deadline for receiving the request and all documents September 5, Monday, Labor Day No classes September 9, Friday, 5:00 p.m. Deadline for Graduate Student Records to review/approve S/U Option Application for courses with this grading scheme September 16, Friday, 5:00 p.m. Deadline to withdraw with 25% refund (W symbol assigned) http://registrar.ufl.edu/services/withdrawals.html Degree application deadline for degree award this term http://graduateschool.ufl.edu/graduation/checklists https://one.uf.edu/ GS Handbook 16-17 August 2016 11 September 30, Friday, 5:00 p.m. Last day to submit Transmittal Letter and dissertation for initial review by Graduate School Editorial Office: http://graduateschool.ufl.edu/graduation/checklists October 6, Friday Midpoint of term Deadline to finalize all data (except Final Exam) in GIMS for all degree applicants Late degree application deadline for degree award this term http://www.registrar.ufl.edu/currents/latedegreeinfo.html October 14-15, Friday-Saturday, Homecoming No classes October 26, Wednesday, 5:00 p.m. Last day to submit successfully defended thesis for review by Graduate School Editorial Office: http://graduateschool.ufl.edu/graduation/checklists Deadline for final exam forms to be posted to GIMS for thesis students November 11, Friday, Veterans Day No classes November 21, Monday, 5:00 p.m. Deadline for final exam forms to be posted to GIMS for dissertation, non-thesis, project, and project-in-lieu of thesis students Deadline for ETD Signature Pages to be posted to GIMS for thesis and dissertation students Deadline for thesis and dissertation students to submit final pdf document for review by the Graduate School Editorial Office in order to qualify for degree award this term No exceptions can be granted. http://graduateschool.ufl.edu/editorial/deadlines www.graduateschool.ufl.edu/graduation/checklists November 21, Monday, 11:59 p.m. Last day to withdraw (all courses) without failing grades via one.ufl.edu http://registrar.ufl.edu/services/withdrawals.html November 23-26, Wednesday-Saturday, Thanksgiving No classes GS Handbook 16-17 August 2016 12 December 6, Tuesday, 5:00 p.m. Deadline for thesis and dissertation students to receive confirmation of Final Clearance status with the Graduate School Editorial Office to remain eligible for a degree award this term. No exceptions can be granted. http://graduateschool.ufl.edu/editorial/deadlines December 7, Wednesday Classes end. Deadline for requesting transfer of credit (for spring degree candidates) December 8-9, Thursday-Friday Examination reading days (no classes) December 10, Saturday, and 12-16, Monday-Friday Final examinations December 16, Friday, 5:00 p.m. Last day to drop a course and receive W on transcript via College petition to the Registrar, Room 222 Criser Last day to withdraw (all courses) without failing grades via College petition to the Registrar, Room 222 Criser December 16-17, Friday-Saturday Commencement Ceremonies+ December 19, Monday, 12:00 noon Final term grades are due. December 20, Tuesday Degree certification December 21, Wednesday Unofficial transcripts with grades and remarks available via one.ufl.edu. Spring 2017 Calendar December 7, Wednesday, 5:00 p.m. Deadline for requesting transfer of credit (for spring degree candidates) January 3, Tuesday, 5:00 p.m. Registration deadline GS Handbook 16-17 August 2016 13 Last day for thesis and dissertation students to clear prior to the spring semester with the Graduate School Editorial Officeâ€"visit http://graduateschool.ufl.edu/editorial/deadlines for more information. January 4, Wednesday Classes start. Drop/add starts. Late registration starts (late fee assessed, after 5:00 p.m. on 1/3/17). January 10, Tuesday, 11:59 p.m. Drop/add ends Late Registration ends (late fee assessed). Deadline to withdraw with no fee liability January 13, Friday, 3:30 p.m. Fee payment deadline January 13, Friday, 5:00 p.m. Residency reclassification deadline for receiving requests and all documents January 16, Monday, Martin Luther King Jr. Day No classes January 20, Friday, 5:00 p.m. Deadline for Graduate Student Records to review/approve S/U Option Application for courses with this grading scheme January 27, Friday, 5:00 p.m. Degree application deadline for degree award this term www.graduateschool.ufl.edu/graduation/checklists https://one.uf.edu/ Deadline to withdraw with 25% refund (W symbol assigned) http://registrar.ufl.edu/services/withdrawals.html February 10, Friday Midpoint of term Deadline to finalize all data (except Final Exam) in GIMS for all degree applicants Late degree application deadline for degree award this term GS Handbook 16-17 August 2016 14 February 10, Friday, 5:00 p.m. Last day to submit Transmittal Letter and dissertation for review by Graduate School Editorial Office http://www.graduateschool.ufl.edu/graduation/checklists March 4-11 Saturday-Saturday, Spring Break No classes March 14, Tuesday, 5:00 p.m. Last day to submit successfully defended thesis for review by Graduate School Editorial Office: http://graduateschool.ufl.edu/graduation/checklists Deadline for final exam forms to be posted to GIMS for thesis students April 5, Wednesday, 5:00 p.m. Deadline for final exam forms to be posted to GIMS for dissertation, non-thesis, project, and project-in-lieu of thesis students Deadline for ETD Signature Pages to be posted to GIMS for thesis and dissertation students Deadline for thesis and dissertation students to submit final pdf document for review by the Graduate School Editorial Office in order to qualify for degree award this term--no exceptions can be granted--www.graduateschool.ufl.edu/graduation/checklists April 7, Friday, 11:59 p.m. Last day to withdraw (all courses) via one.ufl.edu without failing grades http://registrar.ufl.edu/services/withdrawals.html April 19, Wednesday Classes end. April 19, Wednesday, 5:00 p.m. Deadline for thesis and dissertation students to receive confirmation of Final Clearance status with the Graduate School Editorial Office to remain eligible for a degree award this term--no exceptions can be granted-- http://graduateschool.ufl.edu/editorial/deadlines Deadline for requesting transfer of credit (for summer degree candidates) April 20-21, Thursday-Friday Examination reading days (no classes) April 21, Friday Doctoral Degree Commencement Ceremony+ GS Handbook 16-17 August 2016 15 April 22, Saturday; April 24-28, Monday-Friday Final examinations April 28, Friday Last day to drop a course and receive W on transcript via College petition to the Registrar, Room 222 Criser Last day to withdraw (all courses) without failing grades via College petition to the Registrar, Room 222 Criser April 28-30, Friday-Sunday Commencement Ceremonies (non-doctoral) + See commencement schedule for specific dates: http://www.registrar.ufl.edu/commencement/ May 1, Monday, 12:00 noon Final term grades are due. May 2, Tuesday Degree certification May 3, Wednesday Unofficial transcripts with grades and remarks available via one.ufl.edu. Summer 2017 Calendar All Summer 2017 graduate-level degrees will be awarded at the end of Summer B/C (August 2017). Applicants will select Summer B/C 2017 on the degree application menu in one.ufl.edu. The Summer 2017 degree application will be available via one.ufl.edu mid-March 2017. Students enrolled only in Summer A courses must still apply for degree award during the Summer B/C term, since graduate-level degrees are only awarded at the end of the B/C term. No graduate-level degrees are awarded at the end of Summer A (June). No late degree applications will be approved after the B/C deadline (June 28). For more information, visit www.graduateschool.ufl.edu/graduation/checklists. April 19, Wednesday, 5:00 p.m. Deadline for requesting transfer of credit (for summer degree candidates) May 5, Friday, 5:00 p.m. Summer A & C registration Last day for thesis and dissertation students to clear prior to the summer semester with the Graduate School Editorial Office http://graduateschool.ufl.edu/editorial/deadlines GS Handbook 16-17 August 2016 16 May 8, Monday Summer A & C classes start. Summer A & C drop/add starts. Summer A & C late registration starts (late fee assessed). May 9, Tuesday, 11:59 p.m. Summer A & C late registration ends (late fee assessed). Summer A & C drop/add ends. Summer A & C deadline to withdraw with no fee liability May 17, Wednesday, 5:00 p.m. Summer A deadline to withdraw with 25% refund (W symbol assigned) http://registrar.ufl.edu/services/withdrawals.html Summer A Deadline for Graduate Student Records to review/approve S/U Option Application for courses with this grading scheme May 19, Friday, 3:30 p.m. Summer A & C fee payment deadline May 19, Friday, 5:00 p.m. Summer A & C residency reclassification deadline for receiving the request and all documents May 26, Friday, 5:00 p.m. Summer C deadline to withdraw with 25% refund (W symbol assigned) http://registrar.ufl.edu/services/withdrawals.html Summer C Deadline for Graduate Student Records to review/approve S/U Option Application for courses with this grading scheme May 29, Monday, Memorial Day No classes June 9, Friday, 5:00 p.m. Last day to withdraw (all courses) via one.ufl.edu for Summer A without failing grades http://registrar.ufl.edu/services/withdrawals.html GS Handbook 16-17 August 2016 17 June 12, Monday, 5:00 p.m. Last day to submit Transmittal Letters and dissertation for initial review by Graduate School Editorial Office: www.graduateschool.ufl.edu/graduation/checklists June 16, Friday Summer A classes end. Summer A final examinations during regular class periods June 16, Friday, 5:00 p.m. Last day to drop a course and receive W on transcript for Summer A term via College petition to the Registrar, Room 222 Criser Last day to withdraw (all courses) without failing grades for Summer A term via College petition to the Registrar, Room 222 Criser June 19, Monday, 12:00 p.m. Summer A final term grades are due. June 19-23, Monday-Friday, Summer Break No classes June 21, Wednesday Final grades viewable via one.ufl.edu for Summer A courses June 23, Friday, 5:00 p.m. Summer B Registration June 26, Monday Summer B classes start. Summer B drop/add starts. Summer B late registration starts (late fee assessed, after 5:00 p.m. on 6/24/16). June 27, Tuesday, 11:59 p.m. Summer B drop/add ends. Summer B late registration ends (late fee assessed). Summer B deadline to withdraw with no fee liability June 28, Wednesday Midpoint of summer term Deadline to finalize all data (except Final Exam) in GIMS for all degree applicants Summer B/C degree application deadline due via one.ufl.eduâ€"no exceptions will be granted after this date: www.graduateschool.ufl.edu/graduation/checklists GS Handbook 16-17 August 2016 18 July 4, Tuesday, Independence Day No classes July 5, Wednesday, 5:00 p.m. Summer B deadline to withdraw with 25% refund (W symbol assigned): http://registrar.ufl.edu/services/withdrawals.html or 222 Criser Hall Summer B Deadline for Graduate Student Records to review/approve S/U Option Application for courses with this grading scheme July 6, Thursday, 5:00 p.m. Last day to submit successfully defended thesis for review by Graduate School Editorial Office: www.graduateschool.ufl.edu/graduation/checklists Deadline for final exam forms to be posted to GIMS for thesis students July 7, Friday, 3:30 p.m. Summer B fee payment deadline July 7, Friday, 5:00 p.m. Summer B residency reclassification deadline for receiving the request and all documents July 25, Tuesday, 5:00 p.m. Deadline for ETD Signature Pages to be posted to GIMS for thesis and dissertation students Deadline for final exam forms to be posted to GIMS for dissertation, non-thesis, project, and project-in-lieu of thesis students Deadline for thesis and dissertation students to submit final pdf document for review by the Graduate School Editorial Office in order to qualify for degree award this term--no exceptions can be granted--www.graduateschool.ufl.edu/graduation/checklists July 28, Friday, 11:59 p.m. Last day to withdraw (all courses) for Summer B or Summer C via one.ufl.edu without failing grades: http://www.registrar.ufl.edu/currents/withdraw.html August 2, Wednesday, 5:00 p.m. Deadline for thesis and dissertation students to receive confirmation of Final Clearance status with the Graduate School Editorial Office to remain eligible for a degree award this term--no exceptions can be granted-- www.graduateschool.ufl.edu/graduation/checklists GS Handbook 16-17 August 2016 19 August 4, Friday Summer B and C classes end. Final examinations are during regular class periods. August 4, Friday, 5:00 p.m. Last day to drop a course and receive W on transcript for Summer B or Summer C via College petition to the Registrar, Room 222 Criser Last day to withdraw (all courses) without failing grades for Summer B or Summer C via College petition to the Registrar, Room 222 Criser Deadline for requesting transfer of credit (for fall degree candidates) August 5, Saturday Commencement+ August 7, Monday, 12:00 noon Summer B and C final term grades are due. August 8, Tuesday Degree certification August 9, Wednesday Unofficial transcripts with grades and remarks are available via one.ufl.edu. NOTES: All dates and deadlines are subject to change and will be updated accordingly. Prospective students should contact the appropriate academic unit for admission application deadlines. + Projected dates. Notification of dates and times of ceremonies for colleges and schools will be sent to degree candidates as soon as plans are finalized. Please do not anticipate exact dates and times until notification is received. GS Handbook 16-17 August 2016 20 ACADEMIC UNIT MEETINGS PARTICIPATION On March 15, 1990, the Graduate Council approved the following statement regarding graduate student involvement in policy and procedure meetings. Individual academic units may have additional requirements for graduate students participating in academic unit meetings. “Although departments may wish to have graduate students attend and become involved in departmental meetings at which policies and procedures of the graduate programs or other related matters are being discussed, graduate students should not participate in the faculty decisions on matters pertaining to admission of new graduate students or the performance evaluations of current graduate students.” ADD OR CHANGE A DEGREE PROGRAM Students who wish to change a major or degree objective (including continuing to a Ph.D. after receiving a master’s degree,), whether in the same or to a different college, must have the academic unit offering the degree add a degree segment via the Graduate Information Management System (GIMS). Any changes to degree programs, including thesis/nonthesis/project options, concentrations, or minors MUST occur before the published midpoint deadline of the student's final term. Do not submit another Application for Admission to the Office of Admissions. ADVANCED DEGREES Administration of a Program of Study All graduate degrees must have graduate faculty oversee the student’s program of study and progress. For thesis and dissertation degrees, this oversight process is accomplished by a formal committee. These committees have slightly different criteria based on the particular degree. For non-thesis degree programs, the oversight is at the academic unit/department/college level only. Non-thesis programs may choose to have a formal committee or an alternate structure as determined by the program’s graduate faculty and consistent with academic unit policies. The oversight authority will be considered a duty of the supervisory committee. Units are able to enter their internal information into GIMS as a convenience. Regardless of degree program, any student with a minor must have the name of the graduate faculty member overseeing the minor entered into GIMS. A temporary adviser may be appointed by the chair or graduate coordinator of the major academic unit in the first semester of study. This adviser guides the student in the selection of courses until the supervisory committee is established. The deadline date for appointing a supervisory committee for thesis or dissertation students is at the end of the term in which the student has accumulated 12 or more credits, or at the end of the second semester. Composition of a Supervisory Committee Master’s Degree: The supervisory committee for a master’s degree with thesis should consist of at least two Graduate Faculty members unless otherwise specified. The committee membership is entered by academic unit staff into the Graduate Information Management System (GIMS). For students pursuing a non-thesis program, the supervisory committee does not need to be entered into GIMS; if a minor is elected, the name of the minor representative must be entered into GIMS. GS Handbook 16-17 August 2016 21 Specialist in Education: For students pursuing this non-thesis program, the supervisory committee, as determined by the academic unit, does not need to be entered into GIMS. If a minor is elected, the name of the minor representative must be entered into GIMS. Doctoral Degree: For Ph.D. and Ed.D., the supervisory committee for a candidate for the doctoral degree shall consist of no fewer than four members selected from the Graduate Faculty. At least two members, including the chair, will be from the major academic unit, and at least one member will be drawn from a different educational discipline with no ties to the home academic unit to serve as the external member. One regular member can be from the home or any other academic unit. Doctor of Audiology (Au.D.): For students pursuing this non-thesis program, the supervisory committee, as determined by the academic unit, does not need to be entered into GIMS. If a minor is elected, the name of the minor representative must be entered into GIMS. Doctor of Plant Medicine (D.P.M.): For students pursuing this non-thesis program, the supervisory committee, as determined by the academic unit, does not need to be entered into GIMS. If a minor is elected, the name of the minor representative must be entered into GIMS. If a minor is chosen for any degree, the supervisory committee will include at least one person selected from the Graduate Faculty from outside the discipline of the major for the purpose of representing the student’s minor. In the event that the student elects more than one minor, each minor area must be represented on the supervisory committee. For the Ed.D. or Ph.D. programs, this person may also be the external committee member. A co-chair from the same department may be appointed to serve during the planned absence of the supervisory committee chair. Co-chairs from outside the department may not substitute for the chair. Examinations Test of Spoken English (TSE)/SPEAK Test: All graduate assistants who hold a position that places them in contact with other studentsâ€"â€"for example, tutoring, lecturing, assisting in a laboratory classâ€"â€"and who do not speak English as their native language must take the Test of Spoken English or SPEAK Test. A score of 45 or higher is required. Foreign Language Examination: A foreign language examination is not required for all degree programs. Each student should contact the graduate coordinator in the appropriate program for specific information. Master’s Examination: A final comprehensive examination â€" oral, written, or both â€" must be passed by the candidate. This examination must cover at least the candidate’s field of concentration and in no case may be scheduled earlier than the term preceding the semester in which the degree is to be conferred. For thesis degrees, the oral portion of the examination must be attended by the entire supervisory committee in compliance with Graduate Council policies. The written comprehensive examination for the non-thesis master’s degree may be taken at a remote site. All other examinations must be held in compliance with Graduate Council policies with all participants. For specific examination requirements, see the individual degree listings in the Graduate Catalog. Engineer Examination: After the student has completed all work on the plan of study, the supervisory committee/oversight authority conducts a final comprehensive oral and/or written examination, which also involves a defense of the thesis if one is included in the program, within 6 months of the degree award. GS Handbook 16-17 August 2016 22 Specialist in Education Examination: Students are tested by three faculty members in both a written and an oral examination. These examinations must be given within 6 months of the intended date of graduation. Au.D. Examination: The comprehensive examination, which is required of all candidates, may be taken during the eighth semester of study beyond the bachelor's degree. The examination, prepared and evaluated by the oversight authority, is both written and oral. The decision is made at this time whether the student is qualified to continue work toward the degree through completion of the clinical residency. D.P.M. Examination: A comprehensive examination is required of all D.P.M. students and may be taken at the end of the Fall, Spring, or Summer Semester in which the student completes all course work and internships. Each of the three examinations is administered and evaluated by the oversight authority who is a specialist in that area. A student who fails to pass a comprehensive examination may retake it within three months. Ed.D. or Ph.D. Qualifying Examination: A qualifying examination is required for Ph.D. and Ed.D. students. It may be taken after the third semester of graduate study. The results of the qualifying examination, successful or unsuccessful, must be filed with the Graduate School. If the student fails the qualifying examination, a reexamination may be requested, but it must be recommended by the supervisory committee. At least one semester of additional preparation is considered essential before reexamination. Ed.D.: The applicant is recommended for the qualifying examination by the supervisory committee after completion of sufficient course work. The examination, administered by the student’s major department, consists of 1) A general section, 2) A field of specialization section, 3) An examination in the minor or minors, where involved, and an oral examination conducted by the applicant’s supervisory committee. 4) The supervisory committee must attend the oral portion of the examination in compliance with Graduate Council policies. Ph.D.: The examination, conducted by the supervisory committee or the major and minor academic units, is both written and oral and covers the major and minor subjects. The supervisory committee must attend the oral portion of the examination in compliance with Graduate Council policies. The supervisory committee has the responsibility at this time of deciding whether the student is qualified to continue work toward the Ph.D. degree. Ed.D. or Ph.D. Final Examination: After submission of the dissertation and completion of all other prescribed work for the degree, the candidate is given a final examination, which includes the defense of the dissertation. It is usually oral but may be written or both. The entire supervisory committee must attend the oral portion of the examination in compliance with Graduate Council policies. After the defense, all committee members sign the Final Examination form. Unanimous approval is required. This examination must be given within six months of the date of graduation. GS Handbook 16-17 August 2016 23 General Requirements The following are Graduate School regulations. Colleges and academic units may have additional regulations. Time Limit: All work counted toward the Master’s degree or Specialist degree must be completed during the seven years immediately preceding the term in which the degree is awarded. For the Engineer degree, the final 30 semester credits must be completed within five calendar years of the master’s degree award. For both the Ph.D. and the Ed.D., all work must be completed within five calendar years after the qualifying examination, or the examination must be repeated. Candidacy: Only doctoral students (Ph.D. and Ed.D.) are formally admitted to candidacy. Such admission requires the approval of the student’s supervisory committee, the department chair, the college dean, and the Dean of the Graduate School. The approval must be based on: • The academic record of the student • The supervisory committee’s opinion on overall fitness for candidacy • An approved dissertation topic • A qualifying examination Credits earned at UF: Unless otherwise specified, for any master’s degree, the student must earn a minimum of 30 semester credits as a graduate student at the University of Florida, of which no more than 9 semester credits of graduate courses earned with a grade of A, A-, B+, or B may be transferred from an institution approved for this purpose by the Dean of the Graduate School. (See the Graduate Catalog for the requirements for a specific master’s degree.) For the Engineer degree, a total registration in an approved program of at least 30 semester credits beyond the master’s degree is required. This minimum requirement must be earned through the University of Florida. Beyond the first 30 credits counted toward a doctoral program, students must complete 30 credits in residence at the University of Florida campus or at approved branch stations of the University of Florida Agricultural Experiment Station or the Graduate Engineering and Research Center. Leave of Absence: A graduate student who ceases to be registered at UF for more than 1 term needs prior written approval from the supervisory committee chair for a leave of absence for a stated period of time. This approved leave is kept on file in the student’s departmental record. It does not need Graduate School approval. The student must reapply for admission on returning. Language Requirement: All candidates must be able to use the English language correctly and effectively, as judged by the supervisory committee. A foreign language examination is required for some degree programs. Each student should contact the graduate coordinator in the major department for information on language requirements. Responsibilities of the Supervisory Committee The general duties of all supervisory committees include informing the student of all regulations governing the degree sought, checking the qualifications of the student, and planning and approving a program of study. Any change to the committee must be completed prior to the final examination and before the posted midpoint deadline of the graduating term. GS Handbook 16-17 August 2016 24 Although it is the duty of the supervisory committee to inform the student of all regulations governing the degree sought, this does not absolve the student from the responsibility of being informed concerning these regulations. Master’s Degree Thesis: In addition to the general responsibilities and those listed below for all master’s committees, the supervisory committee for a thesis program must approve a thesis topic and the plans for carrying out the research. The committee must meet when the thesis is at least 50% completed to review procedures, progress, and expected results and to make suggestions for the completion of the study. The final exam must be attended by the supervisory committee in compliance with Graduate Council policies. Only the supervisory committee members may sign the ETD Signature page for the thesis. Unanimous approval is required. Non-thesis: A final comprehensive exam is required for all non-thesis degree programs. The exam is administered by the program in a variety of formats, and may include a capstone course. Students should consult with the program to determine how this Graduate Council requirement is fulfilled. Specialist in Education Three faculty members are necessary to conduct the final written and oral examinations for the Specialist in Education degree. Recommendation for the awarding of the degree must be unanimous. Doctoral Degree Au.D.: Duties include curriculum planning for the student, annual evaluation of the student's progress in the program including administration of the oral and written comprehensive examination in the third year of study, and determination of successful completion of the Audiology research project. D.P.M.: Duties include curriculum and internship planning and evaluation of the student, annual evaluation of the student’s progress in the program, and cooperation in the final written and/or oral comprehensive examination in the areas of plant pathology, entomology/nematology, and plant sciences. Ed.D. and Ph.D.: The supervisory committee must meet to discuss and approve the proposed dissertation topic and the plans for carrying out the research. The supervisory committee conducts the written qualifying examination or, in those cases where the written examination is administered by the department, takes part in it. The oral qualifying examination must be attended by the supervisory committee in compliance with Graduate Council policies. The committee recommends the student’s admission to candidacy for the degree. The committee chair must oversee and supervise the student’s research. To protect both the student’s and the University’s interests in this important task, the chair is required to give the student a yearly letter of evaluation in addition to the S/U grades awarded for the research courses 7979 and 7980. A copy of the letter of evaluation must be placed in the student’s confidential departmental file. The supervisory committee should meet again when at least 50% of the work on the dissertation has been completed to review procedures, progress, and expected results and to make suggestions for completion. GS Handbook 16-17 August 2016 25 The supervisory committee conducts the final examination, which may be oral, written, or both, to satisfy itself that the dissertation is original research and a contribution to knowledge. The oral portion of the examination must be conducted in compliance with Graduate Council policies. If the examination is satisfactory, all members of the supervisory committee sign the Final Examination Report. Selecting an Adviser The student's studies are generally guided and evaluated most directly by an adviser known officially as the supervisory committee chair. The relationship between a student and an adviser is extremely important. The adviser acts as a mentor, shaping the student's academic values and understanding of research. Thus, the agreement between an adviser and a student to work together must be made carefully. Both the student and the adviser should consider research goals, mutual interests, compatibility of work habits and personalities, and the student's career goals. The best student/adviser relationships are those that closely approximate the relationship between senior and junior colleagues. The adviser may participate in the research to varying degrees, depending on the discipline and the research issues being addressed. However, it is the adviser's responsibility to guide the student through the first research experiences and to understand and constructively critique research accomplishments. It is the responsibility of the adviser and the student to meet frequently enough to achieve these goals. As a mentor, the adviser neither gives the student excessive guidance nor allows the student to struggle needlessly. The ultimate objective of the graduate research experience is for the student to progress to the point of being self-reliant in subsequent research experiences. To this end, advice to the student should be given with the aim of teaching effective research practices. The adviser has the responsibility of discussing career opportunities with the student throughout the graduate program. During the year before graduation, advisers assist students in searching for a position by helping to identify potential positions and evaluating opportunities, writing letters of reference, reviewing and critiquing the student's vita, and guiding the student through the application and review process. In some disciplines, advisers may contact colleagues on behalf of their graduate students. In other fields, open position files may be maintained for graduate students' access. The following sections contain questions for the graduate student and for the potential adviser that may help in assuring a good match. Questions for the Graduate Student Near the beginning of the graduate program, you should consider the following questions. • Have you actively and thoroughly researched potential advisers? • Have you met potential advisers? Have you read the recent publications of your potential advisers? Have you discussed perceived strengths and weaknesses of your potential advisers with current or recent students of those advisers? • Have you and your potential adviser discussed projects and potential career options that will be available on completion of the degree program? In these discussions, have you and your potential adviser been able to communicate honestly and effectively? Throughout the graduate program, the following questions should be considered. GS Handbook 16-17 August 2016 26 • Do you and your adviser meet frequently to discuss the progress you are making and problems that you have encountered? • Do you have opportunities to develop non-research skills, such as public speaking and writing, which are necessary for success in most jobs? • Have you considered the ethics issues involved in the discovery of knowledge? Questions for the Potential Adviser You may want to ask the potential adviser the following questions. • Have you considered whether you will have the time and resources to advise and support me in providing education and experience so I will be able to complete the degree program at the appropriate quality level in a timely manner? • How will I be made aware of possible career opportunities and career paths in my field? Is this information provided throughout the program? Does the department make information available on the previous placement of graduates, on position openings, and on postdoctoral opportunities? • Does the department have a mechanism to assist graduate students in preparing, assessing, and improving their vitae? Do graduate students have opportunities to learn strategies for enhancing their job search knowledge and skills? Note: This material is excerpted and adapted with permission from Graduate Education at Purdue University. Thesis and Dissertation Each thesis or dissertation candidate must prepare and present a body or work that must be of publishable quality and must be in a form suitable for publication, using the Graduate School’s format requirements. The department is responsible for quality and scholarship. Graduate Council requires the Graduate School Editorial Office, as agents of the Dean of the Graduate School, to briefly review theses and dissertations for acceptable format, and to make recommendations as needed. Thesis: Every thesis should have a thesis statement, which tells the reader what the writer has investigated. It gives the writer's point of view and indicates what focus the paper will take. According to the Prentice Hall Handbook for Writers, a well-formed thesis statement has four main characteristics: • Unity: The thesis states a single controlling idea. The idea may be complex and have several parts, but it should be one idea. • Focus: The thesis should be restricted and specific enough for the reader to gain a clear idea of the subject and the direction. • Structure: If the thesis is sufficiently focused, it will provide a basis for decisions about which information to include and which to exclude from the paper. • Interest: The thesis should sharpen the reader's interest in the subject. GS Handbook 16-17 August 2016 27 In some fields, a thesis statement may be known as the problem statement, research question, or statement of purpose. The common thread running through all of these variations is the notion of the advancement in knowledge that the document is attempting to convey. A project report cannot become a thesis by using Graduate School format. There must be some version of a thesis statement and the appropriate scholarly investigation relative to that thesis statement. Dissertation: A doctoral dissertation must demonstrate the ability of the author to conceive, design, conduct, and interpret independent, original, and creative research. It must describe significant original contributions to the advancement of knowledge and must demonstrate the ability to organize, analyze, and interpret data. A dissertation includes a statement of purpose, a review of pertinent literature, a presentation of methods and results obtained, and a critical interpretation of conclusions in relation to the findings of others. It involves a defense of objectives, design, and analytical procedures. Preparation of the document: Prior to beginning the thesis or dissertation, the student is strongly encouraged to attend an Application Support Center (ASC) presentation, and review the material on the website at http://helpdesk.ufl.edu/application-support-center/. The Graduate School Editorial Office examines a limited portion of the final draft and will make recommendations concerning the format of the manuscript before final submission. The thesis or dissertation must have a common introduction and an appropriate review of the literature. There must also be a final chapter summarizing the overall results, conclusions, and recommendations for further research. In addition, the dissertation or thesis must have the following elements: • A common table of contents covering the entire body. • An abstract of the complete study. • A common list of references for the entire document. • All pages numbered in sequenceâ€"from page 1 through the biographical sketch. The responsibility for acceptable style rests primarily with the supervisory chair and committee. However, the Graduate Dean, as an ex-officio member of all supervisory committees, has the right of final approval on both style and scope of content. At the candidate’s final examination, each member must sign the Report of Final Examination. Prior to the Editorial Office Final Submission Deadline, each member must sign the ETD Signature Page certifying that he or she has read the final version of the manuscript and found it acceptable in scope and quality. Dates for submission of theses and dissertations are published in the Graduate Catalog, the Graduate Academic Calendar, and in the front of this handbook. For updates and new requirements, check the Graduate School website at http://graduateschool.ufl.edu/about-us/offices/editorial/thesis-and-dissertation/ or check with your program’s graduate coordinator. Thesis or dissertation first submission: When first presented to the Graduate School Editorial Office, a master’s thesis must be successfully orally defended, and should be in near-final condition; it must not be in draft form. In addition, it must be completely formatted using the provided template and Graduate School guidelines, found at the above web address. GS Handbook 16-17 August 2016 28 In the case of doctoral dissertations, students may or may not have defended prior to making their first submission to the Editorial Office. Excluding the need to defend prior to making their first submission, students must meet the same formatting requirements listed for the master’s thesis. All students should be completely familiar with the Graduate School’s format requirements and the provided template. Each student should work with the Application Support Center to troubleshoot their files before making their first submission for the Graduate School Editorial Office. • Checklist for master’s theses: http://graduateschool.ufl.edu/editorial/checklists/thesis • Checklist for doctoral dissertations: http://graduateschool.ufl.edu/editorial/checklists/dissertation • Graduate School Editorial Office: http://www.graduateschool.ufl.edu/about-us/offices/editorial/ • Format requirements: http://www.graduateschool.ufl.edu/about-us/offices/editorial/format-requirements/ • Format examples: http://helpdesk.ufl.edu/application-support-center/graduate-editorial-office/formatrequirements/examples/ Library processing fee: Thesis and dissertation students will be billed a $12.80 library processing fee automatically to their one.ufl.edu accounts after initial submission. Dissertation students must also pay a $25 microfilm fee which will be billed in the same way to their one.ufl.edu accounts and forwarded to ProQuest International on their behalf. Gatorlink email: By UF requirement, students must maintain access to their Gatorlink and UF Business emails; the Editorial Office emails the student when the thesis or dissertation has been reviewed via this account. Uploading and submitting the final pdf: After changes have been made to the satisfaction of the supervisory committee, the ETD Signature Page is submitted by the department via GIMS, and the student may then upload and submit the final pdf of the electronic thesis or dissertation, through the Graduate Information Management System (GIMS). 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